Poly Prep's mission is to prepare and inspire the next diverse generation of leaders and global citizens to act with intelligence, imagination, and––above all––character.

Poly Prep seeks applicants for the position of Executive Assistant to the Associate Head of School.  This position will serve as a trusted strategic partner, providing high-level strategic, academic operational, and administrative support to advance the priorities of the school. This individual manages the Associate Head of School’s office to ensure efficient operation; serve as a confidential gatekeeper on academic, operational, and sensitive matters; and maintain strategic oversight of the academic calendar.  The Executive Assistant works closely with all employees, trustees, students, and families, requiring exceptional sound judgment, discretion, and professionalism.

PRIMARY RESPONSIBILITIES 

• Serve as a primary point of contact for the Associate Head's office, fostering positive relationships across the school community.
• Manage hiring coordination of faculty and academic staff for 15 departments: 
• Coordinate meetings, professional development sessions and special events:  
• Maintain strategic oversight of the school’s academic calendar, proactively identifying and resolving scheduling conflicts that impact academic operations. This includes frequent check-ins and attendance at the monthly school event meetings where the master calendar is discussed.  
• Manage the Associate Head's calendar to include scheduling and coordinating meetings, interviews, classroom visits, events, and strategic initiatives.   
• Track Associate Head of School priorities, action items, and deadlines to ensure timely follow-up and execution.
• Maintain efficient office systems, records, and organizational processes.
• Support special projects and initiatives that advance the school's strategic goals.
• Other duties as assigned by the Associate Head of School and or Head of School.

QUALIFICATIONS

Education: Bachelor’s degree or equivalent professional experience

Experience: Minimum of 3-5 years of experience supporting senior leaders or executives.  Experience coordinating hiring and recruitment processes.  Experience in an independent school or educational setting is preferred. 

Salary: $90,000 - $100,000

Specific Skills: Strong organizational, project management, problem solving abilities.  Exceptional calendar management and scheduling skills. Excellent written and verbal communication skills.  Must have the ability to manage confidential information with discretion and professionalism.  Proficiency with Google Workspace, Microsoft Office and scheduling platforms.

Special Requirements: Occasional evening and weekend hours are required to support the school calendar and community events.

Poly Prep strives to be an equitable, just, and diverse community, one proud of and deeply committed to empowering students to discover who they are and what they want to be. In keeping with the country day school philosophy, we seek community members who will share a passion for learning in and out of the classroom. Every educator at Poly Prep aspires to uphold our mission “to support and inspire the next diverse generation of leaders and global citizens to act with intelligence, imagination and--above all--character.”

We offer a supportive environment, with a full benefits package  (medical, dental, vision, life insurance, a generous match on our 403(b) retirement plan, long-term disability, flexible spending account, pre-tax commute benefit, and free lunch) if eligible.   

Poly Prep is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment.  We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

Poly Prep's mission is to prepare and inspire the next diverse generation of leaders and global citizens to act with intelligence, imagination, and––above all––character. 

Poly Prep seeks ambitious and community-driven applicants for the position of COMMUNICATIONS SPECIALIST to join our Engagement & Communications team. 

Within our department, you'll be Poly Prep's embedded storyteller—part reporter, part editor, part photographer, part content strategist—responsible for finding the stories, telling them well, and getting them out the door. You document school life, shaping how it's understood and celebrated, while keeping Poly Prep's voice and brand consistent everywhere it shows up.

You're eager, driven, and ready to hit the ground running. You thrive in a fast-paced environment, take initiative, listen deeply, and bring energy to everything you do. You're a strong independent contributor, and you also love being part of a team—planning, building on ideas together, and making them happen.

Applications accepted through July 20th, 2026

PRIMARY RESPONSIBILITIES 

Tell Our Stories

• Write two to three web-friendly feature stories per week for polyprep.org—everything from profiles and event recaps to a look inside academic and co-curricular life
• Contribute to the school's biannual magazine—supporting editorial production, coordinating contributors, and helping bring each issue to life

Capture the Moments

• Be on the ground, with camera in hand at rehearsals, classes, clubs, and special events across both our Park Slope and Dyker Heights campuses; book our agency photographers and videographers as needed
• Shoot and edit compelling still photography; produce short-form video content 
• Upload your photos and video to our digital asset management platform, keeping our library accessible and up-to-date

Own Our Digital Presence

• Write copy, design assets, and publish content across Poly Prep's social media channels (@polyprep)
• Stay current on trends and peer school activity to keep our content timely, relevant, and resonant
• Create and/or adapt content for campus screens—keeping displays fresh, engaging, and relevant for students, faculty, staff, and visiting families

Keep Our Community Informed

• Assemble the front page of our weekly all-school newsletter; supervise and proofread the three divisional bulletins within
• Draft or refine communitywide emails, reflecting Poly Prep's voice and values
• Work closely with the team’s event manager to ensure all dates/times in communications are correct; that changes are communicated effectively; ensure calendar entries have descriptions

Stay Ahead of the Story

• Attend the weekly events meeting and cultivate relationships across the school community with students, faculty, coaches, and staff so you always know what's happening and what's worth covering; you are responsible for the editorial agenda
• Coordinate with our graphic designer and Poly stakeholders to produce the promotional assets for Arts productions and Commencement such as the playbills, posters, postcards, as well as the official Commencement program—managing timelines, contributors, and details

Elevate Student Voices

• Collaborate with the journalism and media studies coordinator, consulting on class projects and tangible publishing opportunities via Poly’s website, magazine, or social media
• Mentor student writers who work with the communications department to develop their storytelling skills and contribute authentic, diverse perspectives to our communications platforms
• Foster an inclusive editorial culture where students feel welcome and encouraged to write/create content

Manage the Brand

• Champion Poly Prep's graphic and editorial standards across all content
• Ensure every piece of content—from a social post to a feature story—reflects the school's identity with accuracy, consistency, and quality
• Exercise sound editorial judgment about what to publish, what to hold, and how to handle sensitive situations in a K-12 environment
• Support the department's media relations efforts—working with the Senior Director to facilitate media access on campus, secure necessary permissions, and develop story pitches designed for external press pickup
• Support the broader work of the Engagement & Communications team in whatever capacity is needed

QUALIFICATIONS

Education:  Bachelor's degree in journalism, communications, marketing, or a related humanities field, with/or commensurate experience that demonstrates equivalent skills.

Experience:  This role is best suited for someone with a professional background in journalism, school communications, or content marketing, though we're open to candidates at a range of experience levels. What matters most is a demonstrated passion for storytelling and a portfolio that shows what you can do across different channels. Experience through college media, campus publications, internships, or freelance work is absolutely relevant.

Specific Skills:  

• Exceptional writing and editing, with a portfolio that demonstrates range, quality, and the ability to produce on deadline
• Photography proficiency; experience creating short-form video content for social media platforms (Instagram Reels, TikToks, YouTube Shorts) is a plus.
• Familiarity with photo/video editing tools and design platforms (e.g., Canva, Adobe Creative Suite, CapCut, Final Cut Pro)
• Experience managing social media platforms and developing content strategies
• Strong organizational and project management skills—you are highly organized and detailed oriented
• Familiarity with brand guidelines and editorial standards

Certifications: n/a 

Who You Are

• Ambitious and eager: you bring energy and enthusiasm to everything you do, thrive in a fast-paced environment, and are excited to grow and work alongside a highly skilled team
• A reporter at heart: you have a nose for news, you pursue stories proactively, and you come to the team with ideas
• A fast, skilled writer: you produce polished, engaging copy on (or before!) deadline without sacrificing quality—speed and craft are equally non-negotiable here
• A confident photographer with a strong eye and the efficiency to turn images around quickly; you have solid video skills 
• Strategically minded: you understand which stories matter most, how to prioritize across competing demands, and how to make content decisions that serve the school's larger goals

Schedule: This is a 12-month, in-person position, based primarily at the Dyker Heights campus with regular visits to the Park Slope campus. Occasional evening and weekend availability is required to cover school events. Remote work flexibility may be available during the summer (mid-June through mid-August).

Salary: $75,000 - $85,000

—-

Poly Prep strives to be an equitable, just, and diverse community, one proud of and deeply committed to empowering students to discover who they are and what they want to be. In keeping with the country day school philosophy, we seek community members who will share a passion for learning.  Every community member at Poly Prep aspires to uphold our mission “to support and inspire the next diverse generation of leaders and global citizens to act with intelligence, imagination and--above all--character.”

We offer a great environment, with a full benefits package  (medical, dental, vision, life insurance, a generous match on our 403(b) retirement plan, long-term disability, flexible spending account, pre-tax commute benefit, and free lunch).   

Interested applicants should submit your resume, cover letter, and specific evidence of qualifications to Jennifer Slomack, Senior Director, Engagement & Communications.

Poly Prep is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment.  We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

Poly Prep seeks an engaging and experienced dance educator to teach Grade 8 dance and inspire students through movement, creativity, and performance. This is an exciting opportunity for a practicing artist and educator to work with middle school students in a dynamic arts program that values artistic excellence, collaboration, and student growth.

We seek a visionary designer with a passion for engaging in professional settings that highlight students; have strong communication and collaboration skills; and excellent organizational and time management skills. In view of our commitment to anti-racism, diversity, and inclusion, we seek an individual whose creative vision is aligned with those values, who can serve as a role model for our students, and whose personal integrity and collegiality will enrich a high-achieving, collaborative department.

PRIMARY RESPONSIBILITIES AND ACCOUNTABILITIES:

• Teach dance classes for Grade 8 students, fostering technical development, creativity, and confidence.
• Develop and deliver engaging, age-appropriate lessons that encourage artistic expression and skill building.
• Choreograph student dance pieces and support performance opportunities as assigned.
• Collaborate with Arts Department faculty and administrators to support curricular and programmatic goals.
• Maintain a positive, inclusive, and supportive classroom environment.
• Communicate effectively with faculty and administrators regarding student progress and performance preparation.
• Maintain an accurate, up-to-date electronic gradebook.
• Effectively and supportively communicate with students and families.
• Provide written and oral feedback on student progress consistently throughout the school year and adhere to all narrative and grade reporting deadlines.
• Collaborate with the Chair and Middle School colleagues in developing unit plans, lesson plans, and assessments that reflect the goals and mission of the department and the School.

QUALIFICATIONS

Education:  Bachelor's degree or equivalent professional training in Dance, Performing Arts, or a related field.

Experience:  Prior teaching, choreography, or professional dance experience, particularly with middle school-aged students, preferred.

Specific Skills: 

• Strong dance instruction and choreography skills. 
• Excellent communication, organization, and classroom management abilities. 
• Demonstrated ability to engage and inspire adolescent learners.

Special Requirements:  This is a part-time guest artist position focused on teaching Grade 8 dance classes during the academic year. Occasional participation in rehearsals or performances outside of regular class hours may be required.

Salary: $10,000

Employment Info: Part-Time (September 2026 – January 2027)

Poly Prep strives to be an equitable, just, and diverse community, one proud of and deeply committed to empowering students to discover who they are and what they want to be. In keeping with the country day school philosophy, we seek community members who will share a passion for learning in and out of the classroom. Every educator at Poly Prep aspires to uphold our mission “to support and inspire the next diverse generation of leaders and global citizens to act with intelligence, imagination and--above all--character.”

We offer a supportive environment, with a full benefits package  (medical, dental, vision, life insurance, a generous match on our 403(b) retirement plan, long-term disability, flexible spending account, pre-tax commute benefit, and free lunch) if eligible.   

How to Apply: Submit your resume, cover letter, and specific evidence of qualifications to Michael Robinson, Head of Arts.

Poly Prep is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment.  We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Poly Prep seeks applicants for the position of UPPER SCHOOL DEAN for the 2026-27 fiscal Year. The Upper School Dean works with approximately 95 students in grades 9-12 to optimize the school experience and help shape their educational path, both during and after their time at Poly. The dean is a student’s college advisor, as well as their principal advisor for academic, extracurricular, social-emotional, and disciplinary matters. From figuring out how to find more success in classes, to connecting families with opportunities at school, to guiding a child through facing the consequences of mistakes, to creating a college application strategy, the dean is the co-pilot – with each student in the pilot’s seat – of Upper School. The deans also work with US faculty/staff to help manage student, parent, and teacher concerns. As a primary contact for families and as co-leaders of the college guidance program, they are a crucial and valued representative of the School. 

The deans operate in a team of seven led by a chair and supported by the deans’ coordinator. They meet multiple times weekly on shared concerns and rely on each other’s judgment, support, and wisdom to do their best work. The deans report directly to the Director of College Guidance, also a dean. The US Dean is not a classroom teacher but must have a strong understanding of academic life and school culture with skill at counseling adolescents. The Upper School Dean is a 12-month administrative position.

PRIMARY RESPONSIBILITIES AND ACCOUNTABILITIES

Dean-Specific Student Guidance and School duties include:

• Leading and setting tone in school (both in the day and at after-school meetings, presentations, etc.), managing schedule and routines with other administrators 
• Meeting with every student / family in caseload of Grades 9-12 at key points in the year
• Maintaining relationships with students to support their achievement and well-being; short and long-term academic planning
• Collaborating with fellow administrators, faculty, and staff to attend to students’ needs, develop policies, and shape the student experience
• Collaborating with Upper School Head and Dean of Students to guide and support students when their choices have led to disciplinary outcomes
• Responding to family inquiries in a timely fashion; connecting them with appropriate resources at the school

College Guidance duties include:

• Providing strategic, comprehensive advice throughout the college research and application process to full cohort of students (approximately 22-25 per grade level) 
• Co-creating and contributing fully to materials and presentations for use in educating students and families about the college research and application process
• Innovating to build and improve college counseling approach, both individually and as a team; pursuing relevant PD to enhance practice
• Crafting counselor recommendations for all rising seniors in spring/summer prior to Grade 12
• Supporting US Dean Coordinator in ensuring the school’s role in supporting all college applications (document delivery, school profile, teacher recommendations etc.) is performed to the best possible standard

General Administrator Duties: 

• Attending conferences and PD opportunities to stay current with best practices
• Joining committee, department, staff meetings and other appropriate faculty-staff events
• Speaking in school venues both small and large, participating in / attending school events, and engaging fully in the life of the school
• Other tasks as may be assigned by Head of School

QUALIFICATIONS

Education: Bachelor’s degree; Master’s degree preferred

Experience: At least five years of secondary school and/or college counseling / admissions experience; accountability to multiple stakeholders in prior positions

Salary: $118,000 - $125,000

Specific Skills: Excellent spoken and written communication, sound and independent judgment, ability to collaborate well and manage time efficiently, strong understanding of academic life and secondary school routines, and skill at counseling adolescents 

Certifications/Licenses: None

Special Requirements: Occasional availability required for advancement and admissions initiatives such as after-hours presence at special events.

Poly Prep strives to be an equitable, just, and diverse community, one proud of and deeply committed to empowering students to discover who they are and what they want to be. In keeping with the country day school philosophy, we seek community members who will share a passion for learning.  Every community member at Poly Prep aspires to uphold our mission “to support and inspire the next diverse generation of leaders and global citizens to act with intelligence, imagination and--above all--character.”

We offer a supportive environment, with a full benefits package (medical, dental, vision, life insurance, a generous match on our 403(b) retirement plan, long-term disability, flexible spending account, pre-tax commute benefit, and free lunch).   

How to Apply: Interested applicants should send a cover letter and current resume detailing their interest in the position and specific evidence of their qualifications to Emily Gardiner, Upper School Deans Department Chair;  Director of College Guidance.

Poly Prep is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment.  We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

Poly Prep seeks applicants for the position of Classroom Assistant at the Lower School. The Classroom Assistant plays a vital role in Poly Prep’s Lower School as they facilitate positive student behavior and engagement while supervising and supporting groups of students during their onsite learning. Classroom Assistants must be on campus in order to perform their job. This part-time position works Monday through Friday for 3.5 hours per day, from approximately 11:00 AM to 2:30 PM, although hours may vary. The role is from September 8, 2026 through June 11, 2027.

PRIMARY RESPONSIBILITIES 

• Greet students and create a welcoming learning environment
• Assist with classroom supervision throughout the morning including arrival, lunch, recess, special subjects, class time, transitions, field trips, and trips to the park
• Uphold safety protocols, including social distancing, mask wearing, and handwashing at all times
• Support students at independent centers and choice time
• Attend to students’ social and emotional needs as they arise
• Communicate professionally with all members of the community
• Observe students for health concerns and refer students in need to the health team
• Collaborate with other faculty and staff as needed
• Actively participate in a positive school culture through shared duties and other tasks as assigned

QUALIFICATIONS

Education:  High school diploma and at least 2 years of college enrollment required. 

Experience:  Demonstrated interest and experience in working with children.

Salary: $21 - $25/hour

Specific Skills: Facility with digital technology (Gmail, Google Drive, Zoom) and a capacity for learning more; flexibility and willingness to adapt.

Certifications:  N/A

Special Requirements: N/A

Poly Prep strives to be an equitable, just, and diverse community, one proud of and deeply committed to empowering students to discover who they are and what they want to be. In keeping with the country day school philosophy, we seek community members who will share a passion for learning.  Every community member at Poly Prep aspires to uphold our mission “to support and inspire the next diverse generation of leaders and global citizens to act with intelligence, imagination and--above all--character.”

We offer a great environment, with a full benefits package  (medical, dental, vision, life insurance, a generous match on our 403(b) retirement plan, long-term disability, flexible spending account, pre-tax commute benefit, and free lunch).   

How to Apply: Interested applicants should send a cover letter and current resume detailing their interest in the position and specific evidence of their qualifications to Kimberly Davis Rivizzigno, Director of Community Life.

Poly Prep is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment.  We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

Poly Prep seeks applicants for the position of Substitute Teacher. The Substitute Teacher will be hired on a daily basis as needed to help to maintain a productive, organized, and warm work environment for our students in the absence of their regular teacher(s). We seek candidates who are eager to engage students with patience, enthusiasm, and professionalism. The role is from September 8, 2026 through June 11, 2027.

PRIMARY RESPONSIBILITIES 

Teaching: 

• Support the academic program by covering classes in a teacher’s absence
• Carefully follow all teacher instructions
• Provide an account of the classroom experience as needed
• Perform other duties as assigned by the Head of Lower School, Assistant Head of Lower School and the Director of Community Life

Additional Responsibilities: 

• Help students transition and move from one activity to another
• Supervise lunch distribution and recess as needed

QUALIFICATIONS

Education: Bachelor’s degree

Experience: Demonstrated interest and experience in working with children.

Daily Wage: $200 per day

Specific Skills: Facility with digital technology (Gmail, Google Drive, Zoom) and a capacity for learning more; flexibility and willingness to adapt.

Certifications: N/A

Special Requirements: N/A

Poly Prep strives to be an equitable, just, and diverse community, one proud of and deeply committed to empowering students to discover who they are and what they want to be. In keeping with the country day school philosophy, we seek community members who will share a passion for learning.  Every community member at Poly Prep aspires to uphold our mission “to support and inspire the next diverse generation of leaders and global citizens to act with intelligence, imagination and--above all--character.”

We offer a great environment, with a full benefits package  (medical, dental, vision, life insurance, a generous match on our 403(b) retirement plan, long-term disability, flexible spending account, pre-tax commute benefit, and free lunch).   

How to Apply: Interested applicants should send a cover letter and current resume detailing their interest in the position and specific evidence of their qualifications to Kimberly Davis Rivizzigno, Director of Community Life.

Poly Prep is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment.  We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  

Poly Prep seeks applicants for the position of SCHOOL NURSE. The School Nurse plays a vital role in promoting the health, safety, and well-being of students and staff by managing the daily operations of the health office, providing immediate and compassionate care, administering medications, and maintaining accurate health records. The ideal candidate will bring a collaborative spirit, clinical expertise, and a commitment to fostering a healthy school environment. She, he, or they is eager to grow, communicates effectively, embraces innovation, and enjoys working with children, families, and colleagues. The successful candidate will have a warm and approachable demeanor, a growth mindset, and a genuine enthusiasm for supporting the wellness of our school community. This position is for the 2026-2027 school year.

PRIMARY RESPONSIBILITIES AND ACCOUNTABILITIES

• Provide both emergency and preventative nursing care for all persons at the Dyker Heights campus, including necessary follow-up arrangements and health screenings. 
• Maintain first aid equipment to be used throughout the Dyker Heights campus and on field trips.
• In coordination with the nursing team, maintain school health policies to protect the health of students and staff in accordance with the guidelines of the NYC and NYS Dept. of Health and Mental Hygiene, including vaccination records, yearly physical exam forms and monitoring all provisions of documentation of required training, physicals, and immunizations.
• Follow procedures for storing and administering both prescription and over-the-counter medications for students and staff, including emergency medications such as EpiPens.
• Regularly maintain accurate and confidential student health records and provide updatesand reports on health data as needed.
• Create, monitor, and proactively communicate in-school medical care, 504, and accommodations plans for students with health conditions/concerns.
• Collaborate with administrators and members of the Student Support, Health, and Wellness team to discuss trends and best practices, inform curriculum, and promote a school culture that prioritizes health, safety, and well-being.
• Complete confidential employee health and injury records/incident reports.
• Provide confident, expeditious, and calm support, direction, and follow-up in the event of a health crisis.
• Stay abreast of best practices and medical developments to support the management of chronic health conditions of students, including asthma, diabetes, and severe allergies.
• Ensure that the health office is properly staffed on all days when students and faculty are expected to be present.
• Other duties as assigned by the Head of Student Support, Health, and Wellness.

QUALIFICATIONS

Education:  Bachelor of Science in Nursing; Valid Registered Professional Nurse license in the state of New York

Experience:  5 years of clinical nursing experience, preferably in schools 

Specific Skills:  

• High-level interpersonal skills and a deep understanding and commitment to maintaining professional boundaries with students from grades Nursery through 12th grade and their families
• Familiarity with technology, including maintaining data platforms (such as Magnus and August Schools), spreadsheets, and the entire Google Suite
• Desire to work in a collaborative environment, and a proven track record as a team player
• Excellent written and verbal communication skills.
• Demonstrated organizational and crisis management skills.
• Ability to multitask and remain calm in high-pressure situations
• Excellent assessment skills with the ability to intervene appropriately to continually meet the needs of students and staff
• Ability to coordinate and facilitate services between the school, local health agencies, and other community resources

Salary: $64,000 - $87,000 (All years of experience welcome to apply)

Employment Info: M-F, 12pm-6pm; 30 Hours/week with benefits

Special Requirements: none

Poly Prep strives to be an equitable, just, and diverse community, one proud of and deeply committed to empowering students to discover who they are and what they want to be. In keeping with the country day school philosophy, we seek community members who will share a passion for learning in and out of the classroom. 

We offer a supportive environment, with a full benefits package  (medical, dental, vision, life insurance, a generous match on our 403(b) retirement plan, long-term disability, flexible spending account, pre-tax commute benefit, and free lunch).   

How to Apply: Submit your resume, cover letter, and specific evidence of qualifications to Juliet Moretti, Head of Student Support, Health, and Wellness.

Poly Prep is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment.  We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Poly Prep's mission is to prepare and inspire the next diverse generation of leaders and global citizens to act with intelligence, imagination, and––above all––character.

Poly Prep seeks applicants for the position of UPPER SCHOOL DIVISION COORDINATOR. The Upper School Division Coordinator will assist the Head of the Upper School with the management, logistics, and daily operations of the Upper School division. The Coordinator will proactively anticipate divisional administrative needs and create systems for efficiently addressing them. The Upper School Division Coordinator will be someone who likes to engage in a fast-paced educational environment, works quickly, efficiently, and collaboratively, and who can meet challenges and opportunities with warmth and openness.

PRIMARY RESPONSIBILITIES AND ACCOUNTABILITIES 

• Manage, anticipate, and schedule the calendar of the Head of Upper School
• Manage, anticipate, and schedule the Upper School division calendar, in collaboration with the Dean of Students, Upper School Deans Coordinator, Arts, Athletics, and the Events Management team
• Assist with Upper School and faculty events, including but not limited to professional development events, Commencement, Cum Laude inductions, faculty meetings, and faculty social gatherings
• Oversee the standardized testing administration of the PSAT, SAT, and ACT
• Oversee logistical elements of local field trips, including securing transportation, meals, and permission forms
• Order and maintain inventory of supplies for Middle and Upper School faculty
• Coordinate school photos for the yearbook for Upper School students and faculty
• Anticipate all administrative tasks that would support the Upper School and Academic Program, including the creation of systems for efficient execution of program initiatives
• Actively participate in a positive school culture through shared duties, faculty meeting discussions, participation in special events, committees, and professional development
• Interact with students, teachers, families, and all other constituents in a cordial, professional manner

QUALIFICATIONS

Education:  Bachelor’s degree 

Experience:  Minimum 3-5 years experience in a school office setting or as executive administrative assistant or in a professional setting. Experience in an independent school or educational setting is preferred.

Specific Skills: Expert skills in Google Suite, experience with student information systems such as Veracross preferred; comfort learning new technologies and data management systems

Certifications/Licenses:  None required

Special Requirements:   None required

Salary: $85,000 - $95,000 (All levels of experience are welcome to apply. Salary is based upon, but not limited to, relevant experience and expertise.)

Poly Prep strives to be an equitable, just, and diverse community, one proud of and deeply committed to empowering students to discover who they are and what they want to be. In keeping with the country day school philosophy, we seek community members who will share a passion for learning in and out of the classroom. Every educator at Poly Prep aspires to uphold our mission “to support and inspire the next diverse generation of leaders and global citizens to act with intelligence, imagination and--above all--character.”

We offer a supportive environment, with a full benefits package (medical, dental, vision, life insurance, a generous match on our 403(b) retirement plan, long-term disability, flexible spending account, pre-tax commute benefit, and free lunch).   

How to Apply: Interested applicants should apply through Upper School Division Coordinator to submit your resume, cover letter, and specific evidence of qualifications to Sarah Bates, Head of Upper School.

Poly Prep is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.